Rights Management And The Deposit Agreement
The Legalities of Depositing Your Data Collection with the BFTF Project
What is the Purpose of the Deposit Agreement?
In order to protect our respective interests, it is necessary for both parties to sign the application form produced jointly by the Worldwide Electronic Bible and Book Service (WEBBS) and Bible for the Future (BFTF).
- Part 1 is for project identification information and has to be completed by everyone.
- Part 2 is for the WEBBS work and only needs to be completed if you want your material to be converted into electronic format by us.
- Part 3 relates to the Bible for the Future Archive. It specifies the rights and responsibilities of both parties and authorises the Bible for the Future Archive to preserve your data collection under conditions specified by you.
What Do I Have To Do?
- Read the Deposit Agreement to make sure that you are happy with the terms and conditions.
- Select the access categories that you wish to allow.
- Sign and date the agreement.
Terms and Conditions
What Are The Responsibilities Of The Bible For The Future Archive Under The Deposit Agreement?
The Bible for the Future Archive will ensure that access to your data is governed by the access conditions specified by you in the Deposit Agreement.
In addition, we will require any permitted users to agree not to breach your copyright by selling all or part of the data, or including it in a product which is subsequently sold. We will also require such users to acknowledge you when publishing anything based upon the data, and to say that you are not responsible for the quality of the work they have produced. Users will also be asked to agree not to attempt to identify any of the original translators, where this is relevant.
What Are My Responsibilities Under The Deposit Agreement?
The Deposit Agreement asks you for assurances that you are entitled to place the data collection in the Archive.
Who Will Be Allowed To Use My Data Collection?
The Bible for the Future Archive will follow your chosen conditions of access, as stated in the Project Identification Sheet.
Will I Be Held Accountable For Any Errors Or Mistakes In The Data Collection?
No, the Deposit Agreement does not require you to guarantee accuracy in the data, nor to take any responsibility for any subsequent analysis of the data collection.
Who Should Sign The Agreement?
It should be signed by the owner of the data collection or, in the case of institutions or organisations, it should be signed by a person authorised by that institution or organisation to sign such agreements.
Does An Agreement Form Have To Be Completed For Every Book Added To The Collection?
No. You only need to sign the Deposit Agreement once. This Deposit Agreement will apply to all materials that you submit to us. However, we do require a separate Project Identification Sheet for every data submission, so that we can identify everything clearly.
Am I Signing Away My Rights In The Data Collection?
No, the Deposit Agreement makes sure that you retain ownership in the data collection and can continue to use it in any way you choose.
Does The Agreement Prevent Me From Publishing Or Distributing My Data Collection In A Different Way?
No, you remain free to enter into other agreements for distribution or to develop distribution mechanisms yourself. However, deposit with the Bible for the Future Archive relieves you of the administrative and technical burdens associated with requests for copies of the data.
Can I Find Out Who Is Using My Data Collection?
Yes, the Archive keeps records of who is using each data collection. If you wish to see these records, you may ask for a report detailing usage.
WEBBS BFTF Application Form
Wycliffe Associates UK is a voluntary organisation which provides a free service for creating and archiving electronic copies of Scripture and other Christian literature and resources. The electronic file creation process is carried out under the title of our WEBBS service, whilst the archive is called the "Bible for the Future Archive".
This application form is in three parts:
- Part 1 is for project identification information and has to be completed by everyone.
- Part 2 is for the WEBBS work and only needs to be completed if you want your material to be converted into electronic format by us.
- Part 3 relates to the Bible for the Future Archive. If you have any existing electronic Scripture files, we would encourage you to have them preserved in the Archive by completing this part of the form. If you are having texts converted into electronic form by us and it forms part of Scripture, then we would expect that it is also put into the Bible for the Future Archive. In this case, all three parts of the form need to be completed. If we are putting non-Scripture material into electronic form for you it may not be appropriate to include this in the Bible for the Future Archive. However, please discuss this with us if you are not sure. If the material definitely does not require to be in the archive then you do not need to complete part 3 of this form. The WEBBS service does keep its own informal archive of work undertaken in case there is any subsequent mishap with the files.
If there is anything unclear or not covered by this application form please do not hesitate to discuss it with us. Contact details are given in Parts 2 and 3 of this form.
Download APPLICATION FORM by clicking here. The form is in "Rich Text" format and is capable of being imported into most word processing software. Full instructions are contained in the document itself.